Send an e-invoice to the University of Gävle

Here you will find information about the process involved when you as a supplier send your e-invoice to us.

We do not accept pdf-invoices sent to us by email. Morover, as of 1 April 2019, we will no longer accept paper invoices with an exception for all invoicing within agreements signed before 1 April 2019.

Invoicing

We prefer to receive all e-invoices via our e-invoice operator OpusCapita in the format PEPPO Bis Billing 3.0. We can also accept e-invoices in other approved formats (Svefaktura BIS 5A 2.0 or Svefaktura 1.0).

PEPPOL-id: 0007:2021002890
E-invoice operator: OpusCapita
EDI-adress: 2021002890

Invoice portal

If you as a supplier are unable to send your e-invoice via an e-invoice operator, we offer all our suppliers the opportunity to register your invoices in our invoice portal, a service provided by our partner OpusCapita and which is free of charge.

Invoice portal OpusCapita

Invoice references

Our invoice reference codes have the format user name – cost centre. The user name could be three or six letters long, while the cost centre is always a four-digit long code (xxx-nnnn or xxxxxx-nnnn). For the invoice to reach the correct person ordering the goods/services without manual processing in our system, the invoice reference code must be in this format. The purchaser must always provide you with an invoice reference code, but we would be grateful if you as a supplier make sure that the format of an invoice reference code is correct whenever you issue an invoice. A correct invoice reference code ensures a more efficient invoicing process.

Paper invoices

As of 1 April 2019, we will no longer accept paper invoices for agreements signed after this date. If you already have a signed agreement which predates 1 April 2019, you may still send paper invoices.