Since April 1, 2019, it is a legal requirement that all purchases in the public sector must be invoiced with an electronic invoice (e-invoice). On this page, you as a supplier can read about how to proceed to send an e-invoice to us at the University of Gävle.
We receive all electronic invoices via our e-invoice operator OpusCapita in the format PEPPOL Bis Billing 3.0. Our PEPPOL-id is 0007:2021002890.
If you as a supplier are unable to send your e-invoice via an e-invoice operator, we offer all our suppliers the opportunity to register your invoices in our invoice portal, a service provided by our partner OpusCapita and which is free of charge.
Our invoice reference codes have the format user name – cost centre. The user name could be three or six letters long, while the cost centre is always a four-digit long code (xxx-nnnn or xxxxxx-nnnn). For the invoice to reach the correct person ordering the goods/services without manual processing in our system, the invoice reference code must be in this format. The purchaser must always provide you with an invoice reference code, but we would be grateful if you as a supplier make sure that the format of an invoice reference code is correct whenever you issue an invoice. A correct invoice reference code ensures a more efficient invoicing process.
We do not accept pdf-invoices sent to us by email. Moreover, as of 1 April 2019, we will no longer accept paper invoices with an exception for all invoicing within agreements signed before 1 April 2019.
University of Gävle
SE-801 76 Gävle
Sweden
