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FAQ for tuition fee paying students

On this page you will find some of the most common questions from tuition fee paying students. Have a look through the list to see if your question has already been answered.

Frequently Asked Questions


When will I receive my invoice?

When will I receive my invoice?

If you are a new student you will receive your invoice by email about a week after the Notification of Selection Results has been published on www.universityadmissions.se

Ongoing students will receive their invoice in May for Autumn semester and in November for Spring semester.

Will I receive a confirmation of my payment?

Will I receive a confirmation of my payment?

Yes, we will send you a confirmation of your payment via e-mail when we have received and handled your payment. Please note that it can take up to five banking days after the payment was made.

When will I receive my Notification of Admissions Result (admissions letter)?

When will I receive my Notification of Admissions Result?

The Notification of Admissions Result (PDF) on universityadmissions.se is the official copy of your admissions letter. If you are required to present an official copy of your admissions letter, please print out a copy of this pdf-document. The printed document will be recognised as your official admissions letter in Sweden and at Swedish embassies and consulates worldwide.

The condition regarding payment will not change on universityadmissions.se when you have paid. It is not technically possible. All fee paying students have the same condition there even if they have paid the tuition fee. The Swedish Migration Agency receive information from the university when a student has paid their fee so they will not object to that condition.

When can I apply for a residence permit?

When can I apply for a residence permit?

You can apply for a residence permit after the tuition fee has been paid and you have received the payment confirmation from University of Gävle. The University informs the Swedish Migration Agency regarding your payment automatically as soon as we have received the payment.

What is the name/holder of the account on the invoice?

What is the name/holder of the account on the invoice?

The account holder is:

Högskolan i Gävle

Can I get the invoice in another currency?

Can I get the invoice in another currency?

No. We only issue invoices in Swedish crowns (SEK).

You can pay the invoice in a different currency.

Please talk to your bank to receive help, if you are making the payment in a different currency.

Can I pay the tuition fee with a credit or debit card?

Can I pay the tuition fee with a credit or debit card?

No, we only accept payment by bank transfer.

More information regarding payment methods

Can someone else pay my invoice?

Can someone else pay my invoice?

Yes. Anyone can pay the invoice but make sure that they mention the invoice number. Please note that in case of a reimbursement of the tuition fee it will only be reimbursed to the account from where the original transaction was carried out.

Can I pay the tuition fee in instalments?

Can I pay the tuition fee in instalments?

This applies for new students paying for their first semester:
The tuition fee can only be paid in instalments before the due date. The tuition fee has to be paid in full per semester before the due date. If not, the admission will be cancelled.

For ongoing students paying for the second semester or latter semesters this applies:
The tuition fee can only be paid in instalments before the start of the semester. Please note that it is not possible to pay in instalments during the semester. The tuition fee has to be paid in full before the start of the semester. The invoice number has to be mentioned on every payment.
If the tuition fee is not paid in full when the semester starts, ongoing students will be put on academic suspension.



Is insurance included in the tuition fee?

Is insurance included in the tuition fee?

No, you will have to organise your own health insurance in your home country.

All universities in Sweden have personal accident insurance that covers students during school hours through the Legal, Financial and Administrative Services Agency.

If your degree programme is longer than one year, you’re entitled to the same health benefits as Swedes after registering with the Swedish Tax Agency in order to receive a personal identity number. Once you’ve received your number, you’ll be entitled to all healthcare and pay Swedish patient fees.

Do note that this doesn’t cover your journey to Sweden or the time you spend in the country prior to receiving your personal identity number. To be fully covered for that period, you will need some form of insurance from your home country.

Please note that if you are admitted to a one year programme you will not be able to registering with the Swedish Tax Agency!

I need a contact person when applying for residence permit

I need a contact person when applying for residence permit

The mention of a contact person is optional. If you wright a contact person when you apply for your residence permit please use:

Name: Admissions Office

Email address: studentsupport@hig.se

Telephone number: +46 (0) 26 648585

Can the University contact the Swedish Migration Agency regarding my residence permit application?

Can the University contact the Swedish Migration Agency regarding my residence permit application?

The Swedish Migration Agency and the Swedish Embassy work under secrecy policy, which means that no information can be disclosed to third parties (or to the universities). The University of Gävle is therefore not able to contact or affect the embassy about status updates, application for residence permit/D-visa or times for interviews. You will need to do this yourself. All contact with the Migration Agency or the Swedish Embassy needs to be done by the person who’s name is on the application for a residence permit/D-visa.

Start and end date of the programme

Start and end date of the programme

The start and end date of your programme is mentioned on your Notification of Selection Results at www.universityadmissions.se

Can I defer my admission?

Can I defer my admission?

If you are admitted to a programme and want to delay the commencement of your studies, you can apply for deferral of studies. The period of deferment may amount to 18 months, unless there are specific reasons for a longer period of time.

You must have an acceptable reason for deferring your studies. These are:

Medical reasons
Social reasons
Other special circumstances such as:
Care of children.
Military service or civilian service.
Student union posts.
Postponed leave from your job under the Employee’s Right to Educational Leave Act (SFS 1974:981).
If you are a tuition fee paying student the tuition fee needs to be paid before you can apply for deferment. Please note that a residence permit rejection is not a valid reason.

The application for deferment of studies should be sent immediately, before start of the semester, to the University of Gävle. Enclose certificates that confirm your causes to deferments.

To claim your place if you been granted a deferment you must submit a new application to the programme for the next intake at Universityadmissions.se and send a copy of the deferral decision to University Admissions in Sweden.

Deferment of studies and application form

How can I retrieve a Personnummer Civic number?

How can I retrieve a Personnummer Civic number?

You can only retrieve a Swedish personal identity number from the Swedish Tax Office if you have a residence permit that is valid at least 12 month from the day you arrive in Sweden.

The Swedish Tax Office

Can I open a bank account in Sweden?

Can I open a bank account in Sweden?

Only students with a Swedish personal identity number are entitled to open a Swedish bank account. You can only retrieve a Swedish personal identity number from the Swedish Tax Office if you have a residence permit that is valid at least 12 month from the day you arrive in Sweden.

Students staying at University of Gävle less than 12 months will not have the possibility to open a Swedish bank account. So if you are staying less then 12 months you must have a VISA/Mastercard/Travel Card from your home country and/or have the possibility to use the internet transaction services through your home bank accounts in order to make payments in Sweden. It is also possible to send and receive a money order through the Western Union Bank offices.

Because of the transaction and conversion fees involved in frequent international transactions, you should in this situation be prepared to handle your expenses in cash. The Forex office allows international customers to open a limited savings account. They also provide a service for the payment of bills using cash, but take an administrative fee for doing so.

Is accommodation included in the tuition fee?

Is accommodation included in the tuition fee?

No, you will have to organise your own accommodation. Please remember to do so in good time before your arrival. The University of Gävle does not provide any student accommodation.

Do I need to show a receipt for the Swedish Migration Agency?

Do I need to show a receipt for the Swedish Migration Agency?

No. When we have received the tuition fee and registered it in our computer system the Swedish Migration Agency will automatically see that you have paid. You will receive a confirmation email that you can upload with your application for residence permit.

Can I apply for a scholarship after I have been admitted?

Can I apply for a scholarship after I have been admitted?

No. Please find application deadlines for scholarships here:

How do I change my payment status?

How do I change my payment status?

If your residency status changes (e.g. you have been granted European citizenship or changed your type of residence permit) you must submit documents to University of Gävle that certifies the change. A change in status does not affect the tuition fee for the semester that has already commenced, i.e. no reimbursements are possible.

For matters regarding reimbursement or change of residency status, please send an email to studentsupport@hig.se

Reimbursement of tuition fees

Reimbursement of tuition fees

Reimbursement of tuition fees paid to University of Gävle may be effected in some cases.

To apply for reimbursement of tuition students must submit a written statement together with supporting documents. Send your application to e-mail registrator@hig.se with title "Reimbursement". In the email you must state full name, date of birth, programme admitted to, reason for reimbursement and supporting documents. Decisions regarding reimbursement will be made by the Head of Division of Educational Support and the Head of Division of Finance and Procurement. The reimbursement process normally takes around one month.

An application for reimbursement must be made no later than three weeks after the start of the semester for which the reimbursement applies.

The University charges an administrative fee of 6 000 SEK when tuition fees are refunded.

More information about reimbursement of tuition fees


When is the last date to apply for reimbursement?

When is the last date to apply for reimbursement?

An application for reimbursement of the tuition fee must be submitted within 21 days from the start of the programme.

 

I have a work permit that expires before my course starts

I have a work permit that expires before my course starts

To be free from paying tuition fees follow the instructions below.

If you have an expired residence permit not based on studies and has applied for an extension you need to upload following documents at www.universityadmissions.se:

· a copy of your previous residence permit decision that was granted for reasons other than studies

· a receipt from Migrationsverket indicating that you have applied for an extension of your previous residence permit.

It is important that either your case number or check number is clearly mentioned on the receipt, as well your name so we can verify it refers to your application at Migrationsverket.

Please note that If you have a 12 month residence permit that was granted after completed university programme of at least two semesters in Sweden “ permit to seek employment or investigate the possibilities of starting your own company here”, the residence permit does not give an exemption for paying tuition fee and can not be extended.

Published by: Lina Kickert Page responsible: Veronica Liljeroth Updated: 2022-11-24
Högskolan i Gävle
www.hig.se
Box 801 76 GÄVLE
026-64 85 00 (växel)