The library's loan terms

Here you find the librarys loan terms that you acknowledge that you have read and agree to when you register as a borrower.

Register as a borrower

By registering as a borrower, you acknowledge that you have read and agree to be bound by the terms and conditions. You also agree that the library may process your personal data for the purposes of administering your loans and contacting you. Borrowing regulations may be updated and any revisions will be published on this webpage.

General regulations

The library is primarily for students and staff at University of Gävle, but also available to the public. Students from other universities are subject to the same borrowing regulations as the University’s own students.

Library card

  • When you who have been registered as borrowers and have received a library card you may borrow items from the library.
  • The library card is a personal document of value. You are responsible for all items checked out with your library card until they are deregistered.
  • Remember to keep your contact details such as e-mail, telephone number and address up to date.
  • If you lose your library card, please notify the library so that it can be blocked.
  • The library does not undertake to send out reminders for overdue loans but does so as a service by email.

Borrowing and returning

  • All loans must be registered at the self-issue machines or at the library counter.
  • It is your responsibility to keep up to date with the loan period of your items. Items that cannot be renewed must be returned by the due date. Please bear this in mind when travelling or if the book is to be sent to the library, for example.
  • Books returned in the book drop outside the library will not be deregistered until the information desk is staffed again.
  • Underlining or making notes in the library books is not allowed. Should any material be damaged, all repairs will be made by the library.

Loan periods, renewals, and late fees

  • Course books: 14 days loan. The late fee is 10 SEK per book and day.
  • Non-course books: 28 days loan.
  • Reference books and journals cannot be checked out.
  • Renewals: a loan can be renewed if no one has reserved the book. You can renew the loans yourself in the library catalogue. You can also call or e-mail the library to renew your loans.

Payment of late fees and lost or damaged books

Interlibrary loans - loans from other libraries

  • If you are a student or are staff at University of Gävle you can borrow material or order copies from other libraries.
  • Only items intended for research or study can be borrowed.
  • Material owned by the library and e-books cannot be borrowed from other libraries.
  • The loan period for interlibrary loans varies depending on the lending library's borrowing rules.
  • Fees for interlibrary loans are posted on the library’s website.

Services for distance students at University of Gävle

If you are a student enrolled in a distance learning course at University of Gävle and do not live in Gävle municipality (in Sweden) you can have books sent to you by post within Sweden. Please note that you must pay for the return postage. The library can also send you copies of articles ordered from other libraries.

Interlibrary loan books, however, must always be picked up at the library during the time when the information desk is open. Therefore, we refer you to your local library for interlibrary loans.

Services for the public

If you are not an employee or a student at the University of Gävle, or any other university, you will be registred as an external borrower. As such, you can borrow our books, except course books. We do not offer interlibrary loan services to the public, so we refer you to your nearest public library.

You are allowed to search the library's databases using the guest account you can receive if you visit during the time when the information desk is staffed.

Personal data

The library processes your personal data to enable you to borrow and reserve books and other library materials. The data recorded in the library’s system are: name, personal identity number, e-mail address, telephone number and home address.

  • Personal data is processed in accordance with the General Data Protection Regulation, GDPR, (EU Regulation 2016/679).
  • Your personal data is only used to manage your loans and to contact you.
  • You have the right to know what data we have stored about you.
  • You also have the right to close your library account if all items have been returned and all charges have been paid.
  • If you stop using the library, your data will automatically be deleted from the library’s system after a period of time.

Library Privacy

Data on borrowing, reservations or other forms of ordering and use of information technology by individuals is governed by Chapter 40, Section 3 of the Public Access to Information and Secrecy Act (2009: 400).

This means that such information is confidential; the library does not disclose any information about who has borrowed a particular item or what a particular individual has borrowed unless that piece of information can be disclosed without causing any harm to the individuals in question or to near relations to them. The same applies to reservations.

Published by: Jenny Ericsson Page responsible: Jenny Ericsson Updated: 2023-01-13
Högskolan i Gävle
Box 801 76 GÄVLE
026-64 85 00 (växel)