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Registering and publishing in DiVA

At the University of Gävle, we use DiVA for e-publishing and bibliographic documentation of student theses.

Register your thesis in DiVA

  1. Write your thesis according to the instructions given by your department. Use the correct title page.
  2. Convert your final, approved thesis version to a pdf-file.
  3. Read the University's terms of agreement for electronic publishing Pdf, 77 kB.. When you upload your pdf file, you are supposed to have read and agreed to these terms as well as the general publishing conditions in DiVA.
  4. Log in to DiVA with your user account. If your account is no longer active contact the It help desk.
  5. Register your thesis and upload your pdf file according to these instructions Pdf, 1 MB..

Frequently Asked Questions

How can I customise page numbering in Word?

If for example, you wish to start page numbering on page 3 or have different page numbering in an attachment, you need to enter paragraph breaks in Word.

How do I convert my thesis to pdf-format?

Conversion to pdf is an integrated feature of Word (2007 version or newer).

How to combine pdf-files

Use PDFsam Basic to combine two or more pdf files into a single pdf. PDFsam Basic is available via the University's Remote Desktop (folder Kontorsprogram).

Complete a draft registration
  1. Log in to DiVA
  2. Choose "Add publication / Upload files"
  3. Click on "My drafts" and select your draft.
  4. Complete or change your data according to the instructions
There is an error in the description of my thesis in DiVA or the pdf-file

Request that the course administrator for your subject correct the error in DiVA. If the error is contained in the pdf document, send a corrected file to the course administrator.

After you have submitted your thesis

When you have submitted your thesis, it has to be checked by a course administrator before it can be published or archived. This might take a week or two. For this reason, you will not be able to see your thesis in DiVA immediately after you have submitted it. If you have provided your e-mail address you will receive a confirmation when your paper is published.

Where will my paper be published?

Once your paper is published, you will be able to find it in DiVA, Essays.se and search tools such as Google.

Who owns the copyright to my thesis?

Your thesis is publishing in DiVA according to the so-called open access principle. This means that it is freely available to read and download.

The author always retains copyright for works published in DiVA. The author’s permission is therefore required if the work is to be republished elsewhere.


If you have questions about the publishing of your thesis, contact the university´s course and programme adminstration. If you experience technical difficulties with DiVA, contact DiVA support.

Published by: Elisabeth Jansson Page responsible: Jenny Ericsson Updated: 2023-06-07
Högskolan i Gävle
Box 801 76 GÄVLE
026-64 85 00 (växel)